How to apply
The MFPL PhD Selection is open to students who hold a Master’s degree or equivalent (four years BSc Honors with thesis) in the biosciences, chemistry, or related fields. Students who wish to apply for the Summer Selection 2017 have to complete their Master's studies by September 2017.
Our selections take place twice a year (May and November).
Admission to MFPL is very competitive, and carried out solely through a centralized selection procedure. Please note that applications can only be accepted via the online application system within the announced application period. Late or incomplete applications are not considered.
Applicants who hold a degree from a non-European university are requested to submit a GRE® (Graduate Record Examinations) score. When applying, please submit a copy of your official record. Find out more about the GRE here: www.ets.org/gre.
We consider the following countries as “European countries”: European Union (28 countries; http://europa.eu/abc/european_countries/index_en.htm), Albania, Andorra, Armenia, Azerbaijan, Belarus, Bosnia and Herzegovina, Former Yugoslav Republic of Macedonia, Georgia, Iceland, Israel, Liechtenstein, Moldova, Monaco, Montenegro, Norway, Russia, San Marino, Serbia, Switzerland, Turkey and Ukraine.
Application for the Summer Selection 2017 closed on March 5th.
Interview days: May 8th to 11th, 2017
Arndt von Haeseler
Evaluation of applications
The first evaluation is carried out by a committee of MFPL group leaders, who jointly shortlist the candidates to be invited for the Interview Days in Vienna. Invitations for the winter selection will be sent out in April 2017.
Only applications submitted electronically via the Online Application System will be accepted. Applications submitted by fax, email or mail cannot be considered.
The application consists of:
• The filled-out online application form;
• Master’s certificates (if not yet available, upload transcripts of records or marksheets) and other supporting documents uploaded to the online application form;
• Two recommendations to be submitted online by referees. Note that you must arrange for your referees to submit a reference. We will not contact your referees;
• It is your responsibility to ensure that references reach us on time.
Your completed application form needs to be submitted before 5 March 2017, 23:59 CET (GMT + 1 hour).
It is important for us to get to know you personally. This is the cornerstone for a successful relationship between a PhD student and his/her future supervisor. The interview days are challenging but you will have a great opportunity to learn what MFPL scientists are doing, to meet students from many different countries – and to get a glimpse of life in Vienna.
The MFPL will refund all travel expenses and provide accommodation. You are welcome to arrive in Vienna on the day before (i.e. Sunday, May 8th and stay until the day after the interviews Friday, May 13th). Your participation during the interview procedure in Vienna is essential if you want to join the program.
Our welcome session will start on Monday afternoon. You will briefly introduce yourselves, and MFPL group leaders who offer PhD positions will give a short overview on their research and current projects. After that, we will show you the MFPL building and visit some of our facilities. In the evening, a dinner in the campus cafeteria together with the MFPL group leaders will allow you to get to know them and ask initial questions.
Tuesday will be dedicated to the first round of interviews. Each candidate will be interviewed by a panel of four faculty members. This committee evaluates the candidates’ overall qualifications. You will have to give a 15-minute presentation of your master’s thesis and a 15-minute presentation/critical analysis of a scientific paper. You can choose a paper from a list that will be sent together with the invitation. In addition, we will ask questions about your background and research interests. The presentation has the format of a chalk talk – Powerpoint presentations are not permitted. Feel free to bring your master’s thesis.
To unwind from this day and refresh yourself, we will invite you for dinner and introduce you to some Viennese specialties. Two PhD students from each participating lab will also be present so that you can get to meet some of your potential future colleagues from a different perspective. Ask them about daily life on campus and Vienna, and the groups you are interested in.
On Wednesday morning, the group leaders will discuss the results of the interviews. Based on this assessment, the top-ranked candidates can proceed to the individual interviews with the group leaders of their choice on Wednesday and Thursday morning. On Wednesday evening, there will be a social program for all candidates, regardless of whether they passed or not.
Offers of admission
After the individual interviews, you will name your preferred research group. Admission is granted if the group leader, on his or her part, is willing to offer you the position. The final results will be announced on Thursday afternoon. With this last session, the selection is officially closed.
We expect the selected students to accept the offer in writing within 3 weeks and start within 6 months after the selection. The starting date will be agreed with the group leader.
You will receive our Welcome Guide which provides lots of information about how to get started in Vienna. Also, those of you who need to apply for a visa will get the necessary help to speed up the application process.
FAQ - MFPL Selection Application
How many MFPL PhD selections are held per year?
MFPL holds two selections each year. The summer selection takes place in May, the winter selection in November.
Can I correct mistakes or update my application?
Yes. Upon submitting your name and e-mail address to the online application tool, you will receive a confirmation e-mail with the link that allows you access to your application form. You may not be able to make corrections in some of the fields. In this case, contact the MFPL Program Manager by e-mail (positions [AT] mfpl.ac [DOT] at).
My university uses a percentage system instead of grades or scores. What do I indicate?
Indicate the percentage you obtained and the percentage that is required to pass at your university.
I have been trying to submit the application form but received an error message.
This may occur for several reasons. Try to save your entries after completing each field of the application form. Also, stick to the word limit and make sure that the pdf files you upload are unprotected and as small as possible. If the problems persist try using a different web browser.
Can I exchange one referee for another one?
You are welcome to replace one referee by another. Please send an e-mail to the MFPL Program Manager (positions [AT] mfpl.ac [DOT] at) indicating which referee you want to replace and all information (title, family name, first name, university, institute, street, postal code, city, phone at work, email) regarding the referee you would like to include.
Can I add an additional referee?
Feel free to nominate additional referees if you wish to add more support to your application.
Why have my referees not been contacted by MFPL?
It is your responsibility to contact the referees (via the online application tool) and ask them to complete the review form. Note that the MFPL, without exception, does NOT contact referees.
What if my referee does not hold an institutional e-mail address?
Please appoint another referee who does hold an institutional e-mail address.
My referee is currently on vacation/at a meeting. Can he/she send the recommendation after the deadline?
No, the application tool will close upon the deadline and no further entries will be possible. If necessary, appoint another referee.
What is the GRE institution code for MFPL?
MFPL does not have an institution code. Please upload the GRE score sheet you have, regardless for which institution you took the test.
I do not have a GRE score. Can I substitute it with a TOEFL certificate?
No, TOEFL cannot replace GRE scores.
Will I receive a notification once my application is complete?
No. Please understand that due to the large number of applications it is impossible to inform each of you about the status of your application. You may, however, recognize it by the green/yellow/red sign, indicating the application status.
Do I contact the group leader with whom I would like to work before applying to the MFPL PhD Program?
No, it is not necessary to contact group leaders individually. Students who are invited for an interview will receive a list of open positions and project descriptions when coming to Vienna.
Do I need to have my certificates translated into English and authenticated?
No. Official translations and authentications of your documents will only be required once you have passed the selection for registration at the University of Vienna/Medical University of Vienna.
Should I also post (snail-mail) a hardcopy of my application and curriculum vitae?
No, please do not send any documents by post. You will only need hardcopy documents once should you be accepted to the MFPL PhD program for registration at the University of Vienna/Medical University of Vienna.
How long does it usually take until I am notified about the outcome of my application?
You will receive an email approximately 3 weeks after the application deadline.
How will I finance the trip to Vienna for the interview/selection week?
MFPL will fully refund your travel costs and provide accommodation.